Project Coordinator

Processes Procedures - Ensures accurate processes and procedures for self and others to use and seek ways to improve existing processes, adjusting, or recommending improvements

• Vetting of subcontractor pre-qualifications in reference to W9 status and insurance coverage limits.
• Create approve subcontractor/vendor packages for jobs to be turned over to Project Managers
• Work with customers and design professionals
• Liaison with customers and vendors for project coordination and scheduling.
• Obtain material samples for customer approvals.
• Compile and issue subcontracts and change orders.
• Communicate and collaborate with subcontractors during pre-construction, construction, and job close-out phases of project.
• Work with building officials and municipalities
• Assist in the development and enhancement of project reporting.
• Commit fully approved subcontract and vendor related cost in QuickBooks Construction Accounting Software.
• Create Bid Packages, solicit subcontractors and vendors for bids and develop additional vendor base.
• Communicate with Executives and Project Managers to ensure all subcontract documents are fully executed.
• Effectively collaborate with Executives and Project Managers regarding bids, contract documents, schedules, material procurement, change orders, contract modifications and approvals.
• Support subcontractors with documents process.
• Coverage of front office duties on a rotating schedule up to and including front desk coverage, main line telephone answering. Longer periods of coverage could include mail distribution, conference room and lunch scheduling, etc.
• Resolve specification, selection and plan conflicts and design professionals
• File and maintain fully executed contract documents.
• Identify potential problems with plans and specifications and find a resolution
• Track project submittals between vendors and architect.
• Review and track construction subcontracts, work orders and purchase orders for multiple projects.
• Maintain a positive and professional relationship with all potential and existing customers
• Procure materials for jobs from various suppliers

• Budget Management experience

Please Note: This is a role that possible traveling around job sites and to various meeting locations in Florida may be required in a company vehicle and a clean valid Florida driver's license is required.

• Bidding and plan take-off experience
• Strong customer service skills
• Familiarity with square foot and square yard dimensions
• Knowledge of Geometry/Math
• Bachelor’s degree in related field or Minimum 2 years’ experience in construction related field

Strategic Orientation – Sees the big picture. Understands the goals, priorities, and strategies of the job and how they relate to our customer, and can prioritize work accordingly

• Proficient with Microsoft Platform (Outlook, Word, Excel, Project, PowerPoint)

We are currently looking to fill the position of Construction Project Coordinator. We are looking for a highly motivated and energetic individual to grow with us and become a leader in their field. As a project coordinator, you will be responsible for overseeing project schedules, overseeing subcontractors and vendors bids and submittals, material procurement, working with inspectors and municipalities on permitting, problem-solving and customer management. If you are detail oriented, like to solve the occasional puzzle, and love to put out a quality product, we have a great opportunity for you.

• Ability to multi-task and meet deadlines

Problem Solving and Decision Making – While making good decisions, use a mix of analysis, wisdom, experience, and discernment. Assess needs and anticipate problems, and prioritize to meet deadlines

• Experience reading construction blueprints
• General Knowledge of commercial construction

Compensation: Negotiable based on experience