Project Administrator

Description

Essential responsibilities include using project management software to coordinate site requirements for onsite employees and supporting document procedures through receiving, filing, and notifying the team.

The role involves a broad range of administrative, operational, and technical duties, such as onboarding workers, managing shift schedules, coordinating vehicle and equipment pass registrations, and interfacing with management, field personnel, clients, subcontractors, and visitors.

You will assist and serve as a resource across departments, maintain databases for reporting metrics, provide technical support, compose correspondence and documents, and continuously troubleshoot and improve departmental processes.

• Coordinate site requirements using project management software.
• Manage document procedures, including receipt, filing, and team notifications.
• Perform administrative, operational, and technical duties across the department.
• Support workforce management: onboarding, shift scheduling, vehicle/equipment pass registration.
• Communicate with management, field staff, clients, subcontractors, and visitors.
• Provide assistance and resources to management and cross‑department teams.
• Maintain databases for reporting metrics and offer technical support.
• Draft correspondence, memoranda, and other documents.
• Troubleshoot and improve departmental processes.

Requirements

You are an energetic, detail-driven administrative professional who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance. Come join our True Blue team on site today!

Candidates should hold a diploma in Office/Business Administration or a related field, or possess an equivalent blend of education and experience, with 2‑4 years of progressive office administration experience, preferably in construction supporting management.

Proficiency in Microsoft Office Suite and project management tools is required, with familiarity in project scheduling and database management considered an asset. The ideal candidate demonstrates strong multitasking, deadline management, analytical auditing, precise documentation, excellent communication, interpersonal, problem‑solving, and listening skills, and can work both independently and collaboratively.

• Diploma in Office/Business Administration or equivalent education/experience.
• 2–4 years of progressive office administration experience, preferably in construction.
• Proficiency in Microsoft Office Suite and project management tools.
• Familiarity with project scheduling and database management (preferred).
• Strong multitasking, deadline management, and interruption handling.
• Analytical skills for auditing and ensuring document accuracy.
• Excellent written and verbal communication abilities.
• Strong interpersonal, problem‑solving, and listening skills.
• Self‑starter capable of independent and collaborative work.

Benefits

Ledcor Group of Companies is a diversified North American construction firm recognized for its diverse workforce, corporate culture, and commitment to employee well‑being, offering a competitive total rewards package that supports physical, mental, and financial health.

• Competitive total rewards package supporting physical, mental, and financial well‑being.
• Opportunities for skill development and challenging projects.

Training + Development

Interview process

Visa Sponsorship

Security clearance