Field Timekeeping Assistant

Description

The Administrative Assistant supports the Division and assigned departments by providing general assistance to all staff levels. Responsibilities include liaison duties, timekeeping for field employees, handling internal communications, overseeing daily administrative tasks, and coordinating meetings and travel arrangements for management.

• Act as liaison between supervisor and internal/external contacts
• Manage timekeeping for field employees
• Provide prompt, professional service to all clients
• Prepare and distribute internal communications
• Oversee daily admin items: mail, packages, expenses, checks, supplies
• Perform filing, typing, data entry, and clerical support across departments
• Answer inquiries, direct calls, and take messages
• Coordinate meetings, travel, and manage management schedules
• Maintain supervisor’s calendar and arrange conference rooms
• Compose, edit, and distribute letters, memos, and reports
• Operate photocopier, fax, and manage file storage
• Professional interaction with employees, vendors, and clients at all levels

Requirements

The role requires an associate degree in Business Administration or a related discipline (or equivalent experience) and a minimum of two years’ office administrative experience, with bilingual English/Spanish skills preferred. Candidates must be proficient in Microsoft Office, have strong computer, filing, and 10‑key skills, and demonstrate excellent communication, analytical, and multitasking abilities.

• Associate degree in Business Administration or related field (or equivalent experience)
• Minimum two years’ office administrative experience
• Bilingual English/Spanish preferred
• Proficient with Microsoft Office; Oracle experience a plus
• Strong computer, filing, 10‑key, and attention‑to‑detail skills
• Prioritize multiple tasks and adapt to changing priorities under pressure
• Excellent oral and written communication; self‑motivated team player

Benefits

Rosendin offers meaningful career growth for recent graduates and seasoned professionals alike, providing a true sense of ownership by being the largest employee‑owned electrical contractor in the United States with over 7,000 employees. The company delivers competitive compensation, full benefits, an Employee Stock Ownership Plan (ESOP), and the opportunity to work on high‑profile projects with a culture that values integrity, diversity, and empowerment.

Rosendin’s benefits include ESOP ownership, a 401(k) plan, an annual performance‑based bonus, 17 paid vacation days plus 10 holidays, comprehensive medical, dental, and vision insurance, life and disability coverage, pre‑tax flexible spending accounts, and a charitable giving match through the Rosendin Foundation. The company is committed to diversity, inclusion, and equal employment opportunity.

• ESOP ownership, 401(k), annual performance bonus
• 17 PTO days plus 10 paid holidays
• Comprehensive medical, dental, vision, life, and disability insurance
• Pre‑tax flexible spending accounts (health and dependent care)
• Charitable giving match through the Rosendin Foundation

Training + Development

Interview process

Visa Sponsorship

Security clearance