Planner I, Space & Occupancy Planning

Description

• Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals
• Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes
• Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications
• Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps
• Serve as a primary planning and data support contact for assigned region(s), including headquarters operations
• Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities
• Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions
• Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards
• Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies
• Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data
• Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy
• Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines

Requirements

• Strong analytical, problem-solving, and critical-thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios
• Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred
• Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions
• Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required
• Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
• Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts
• Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking
• Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes
• Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance