Document Controller

Costain Group Plc

Delivering innovative solutions in infrastructure, energy, and water projects across the UK.

Manage and control project documents throughout their lifecycle ensuring compliance and accessibility.

14 days ago ago

Intermediate (4-7 years), Junior (1-3 years)

Full Time

London, England, United Kingdom

Office Full-Time

Company Size

4,000 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Design

Technical Services

Sector Specialisms

Transport

Water

Energy

Defence

Road

Rail

Integrated Transport

Nuclear

Role

What you would be doing

document control

compliance

archiving

reporting

data management

training

Document Processing and Management: Process, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed. Manage the lifecycle of documents, including creation, revisions, approval, distribution, and archiving, in alignment with project and company standards.
Compliance: Ensure all project documentation complies with company policies, industry standards, and regulatory requirements.
Document Processing: Receive, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed according to the document control procedures.
Support and Training: Provide support to project teams in using the document management system and adhering to document control procedures. Offer training and guidance to new team members on document management protocols.
Archiving: Assist in the archiving of project documents and records in accordance with legal and company requirements, ensuring they are securely stored and retrievable.
Data Management: Maintain records of all documents and revisions, including drawings, reports, and project correspondence, ensuring the most current and accurate versions are available.
Reporting and Analysis: Generate comprehensive reports on document status, compliance, and performance metrics for senior management. Analyse document management processes for effectiveness and efficiency, recommending and implementing improvements.
Quality Control and Compliance: Ensure that all documents adhere to company policies, project requirements, and industry regulations. Regularly review and audit documentation processes and storage for compliance and efficiency.
Distribution and Control: Facilitate the distribution of documents to project teams, clients, and stakeholders. Manage the process of document review and approvals, ensuring timely updates and distributions.
Collaboration: Work closely with project teams, including engineers, project managers, and other stakeholders, to ensure efficient document control support.
Reporting and Archiving: Prepare and maintain reports on document status, distribution, and compliance for project management review. Oversee the archiving of documents, ensuring they are securely stored for future access and in compliance with legal and company requirements.
Reporting: Generate reports on document status, compliance, and other metrics for project managers and senior management.
Data Integrity and Security: Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorized access or alterations. Ensure proper version control of documents, keeping an accurate history of revisions and approvals.
Coordination and Communication: Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility. Coordinate the distribution of documents to relevant parties, ensuring that everyone has access to the latest versions and updates.

What you bring

ms office

document control

associate degree

detail oriented