A creative architecture firm specializing in innovative design and integrated solutions.
Provide executive support to partners, manage calendars, travel, documents, and project admin.
1 months ago ago
Intermediate (4-7 years)
Full Time
Montreal, Quebec, Canada
Hybrid
Company Size
150 Employees
Service Specialisms
Architecture
Design
Urban Planning
Interior Design
Sustainability
Project Management
Consulting
Construction Administration
Sector Specialisms
Residential
Commercial
Industrial
Institutional
Office
Urban Design
Hotels
Resorts
Role
Description
contract management
expense processing
document verification
travel coordination
meeting minutes
calendar management
Prépare ton CV et postule dès maintenant !
Draft and manage consultant agreements, consortium partnership agreements, contracts, amendments, memorandums of understanding, and other project-related documents, ensuring proper transmission, follow-up, and filing ;
Process and reconcile expense reports ;
Verify the accuracy, consistency, and compliance of documents and data ;
Grand désir d’apprendre et de développer de nouvelles connaissances ;
Collaborer avec les équipes de projets et apporter un soutien selon les besoins ;
Coordinate travel arrangements such as conference registrations, restaurant, hotel, and flight bookings ;
Organiser les réservations pour congrès, restaurants, hôtels et vols ;
Collecter et fournir les informations nécessaires à l’ouverture de projets ;
Collect and organize information required for project openings ;
Traiter les feuilles de dépenses ;
Préparer, distribuer et assurer le suivi des correspondances ;
Draft, review, and distribute correspondence while ensuring proper follow-up ;
Collaborate with project teams and provide administrative support as needed ;
Prepare and distribute project meeting minutes when required.
Provide executive and project management support to the partners ;
Manage partners’ calendars and priorities, including meetings, travel, project deadlines, and internal or external commitments ;
Assist in the progress and coordination of ongoing files and projects ;
Prepare, format, and proofread various documents (letters, emails, tables, reports, forms, etc.) ; handle electronic signatures and seals (Notarius) ;
Assister les associés dans leurs responsabilités exécutives et dans le suivi des projets de leur équipe ;
Élaborer et gérer les ententes avec les consultants, les partenariats en consortium, les contrats, avenants et mémorandums d’entente, en assurant transmission, relances, suivi et classement ;
Requirements
pdf
microsoft office
deltek
5-10 years
time management
communication
NEUF RAISONS DE FAIRE ÉQUIPE
TES COMPÉTENCES
TON QUOTIDIEN
Vérifier l’exactitude des informations et des calculs, ainsi que la conformité des documents ;
Comfortable creating, annotating, and editing PDF documents.
5 to 10 years of experience with comparable responsibilities ;
Bonne connaissance des systèmes et procédures de gestion de bureau ;
Excellent time management skills with the ability to prioritize and maintain attention to detail ;
Capable de communiquer aisément ;
Suivre la progression des dossiers et veiller à leur bon avancement ;
5 à 10 ans d'expérience dans un rôle avec responsabilités similaires ;
Maîtrise de la suite Microsoft Office (Word, Excel et Outlook), Deltek un atout,
Excellent communication skills ;
Connaissance dans la création, l’annotation et l’édition de PDF.
Curiosity and motivation to learn and expand your knowledge ;
Strong understanding of office management systems and administrative procedures ;
Horaire flexible : 37,5 h/semaine, horaire d’été et télétravail possible ;
Mettre en page et formater lettres et documents (courriels, tableaux, rapports, formulaires, etc.) ; gérer les signatures électroniques et les sceaux (Notarius) ;
Proficiency in Microsoft Office Suite ;
Culture participative : collaboration réelle, accès à des mentors ;
Rédiger et transmettre les comptes rendus de réunions de projets selon les besoins.
Excellentes compétences en gestion du temps, capacité à déceler les priorités et à faire preuve de minutie ;
Développement professionnel : formations continues, expert BIM, soutien aux accréditations ;
Engagement durable : fruits frais, rabais pour le transport actif, bornes de recharge ;
Benefits
Sustainability focus – Fresh fruit, active transport deals, EV chargers;
Avantages sociaux attrayants : assurances, télémédecine, compte santé ;
Vie de bureau animée : activités sociales et sportives couvertes par NEUF ;
Collaborative culture – Real teamwork, access to mentors;
Prime location – Easy access by public transportation;
Flexible schedule – 37.5 hours/week, summer hours, remote work options;
Exciting projects – Diverse, large-scale, innovative, and sustainable;
Vibrant office life – Social and sports activities covered by NEUF;
Environnement de choix : accès facile aux transports en commun ;
Professional development – Ongoing training and learning opportunities;
Well-being – Unlimited coffee and tea, access to gym, lounge areas, and foosball table.
Great benefits – Group insurance, telemedicine, and health spending account;
Bien-être : café et thé à volonté, accès au gym, aires de détente, soccer sur table.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded with a passion for transforming spaces through thoughtful design.
Specializes in architecture, urban design, and integrated design services.
Has built a reputation for sustainable, forward-thinking, and user-centered solutions.
Notable for a diverse portfolio, from urban revitalization to large-scale commercial projects.
Excels in designing spaces that blend functionality with creativity and beauty.
Work spans across various sectors, including residential, commercial, and infrastructure.
Has a unique ability to adapt and innovate within the constraints of each project.
Committed to delivering lasting, meaningful, and impactful architectural works.
Culture + Values
Environment + Sustainability
88.8% reduction
GHG Emissions Decrease
Total corporate greenhouse gas emissions reduced by 88.8% from 2019 levels in 2024.
90% reduction target
Operational Waste Prevention
Aiming to reduce operational waste by 90% through composting and recycling.
1.9M m² certified
Sustainable Building Projects
Delivered or pursued certification for 1.9 million square meters of building projects in 2024.
40% energy reduction
Energy Efficiency Gains
Achieved a 40% reduction in energy use for the 535 Legget Drive office-to-residential conversion.
Engaged in the Canadian federal Carbon Neutral Challenge and Montreal’s Plan Nature 2030 – aiming for carbon neutrality by 2050 through biodiversity protection on Montréal Island
Achieved a 55% reduction in operational GHGs and 75% recycled materials, with 100% curtain-wall glass reuse, for the 535 Legget Drive office-to-residential conversion
Developed DUAL, a sustainable concrete brick reducing carbon emissions by 20%
Prioritize local mass-timber sourcing, notably the 53-unit Andas project in Lachine using biosourced wood