Senior Administrative Assistant

Description

• Ensures that various administrative tasks are completed in an effective and efficient manner, including processing expense reports, purchase orders, keeping records, and organizing the administrative files.
• Prepare correspondence, reports, presentations and meeting materials with accuracy and attention to detail.
• Assist with the planning and preparation of meetings
• Track and process invoices, purchase orders, and vendor contracts in collaboration with procurement and finance teams.
• Will provide high-level administrative and operational support such as calendar management, meeting coordination and travel arrangements.
• Coordinates logistics for lunch and dinner meetings
• Handle multiple tasks simultaneously including running business errands, scheduling meetings, invoicing/billing, meeting preparations, special projects and meeting event management.
• Assist in monitoring IT budgets and expenditures

Requirements

• Must have outstanding communication skills, act with professional discretion and good judgement.
• Minimum High School graduate
• Ability to accurately capture notes and action items and follow-up.
• Strong interpersonal skills and positive attitude.
• Ability to prioritize work and balance several work streams at a time.
• Ability to stay focused, flexible, efficient, and effective in managing multiple priorities.
• Minimum of 10+years of Administrative Assistant experience.
• Has a collaborative work style, is very well organized; and effectively multi-tasks and prioritizes in a rapidly changing business environment
• Experience managing complex global travel itineraries
• Must have worked in a corporate work environment supporting VP level leadership positions.
• Must have strong knowledge of MS Office Suite (Outlook Calendar, Excel, PPT)
• Must be able to bend, lift up to 20 lbs. and walk for consecutive periods of time.

Benefits

• The company will pay in accordance with local and federal wage and hour laws.

Training + Development

Interview process

Visa Sponsorship

Security clearance