Accounting Administrative Coordinator
Mobotrex
Handles accounts payable/receivable and office admin for New England region.
22 days ago ago
Junior (1-3 years)
Full Time
Smithfield, RI
Office Full-Time
Company Size
100 Employees
Service Specialisms
Traffic Management
Transportation Solutions
Intelligent Traffic Systems
Signage
Traffic Control Equipment
Safety Systems
Sector Specialisms
Traffic Control
Pedestrian Signals
Traffic Control Cabinets
Monitoring Systems
Intersection Management
ITS (Intelligent Transportation Systems)
Mobility Solutions
Traffic Equipment Maintenance
Role
What you would be doing
invoice generation
payment processing
account reconciliation
data management
vendor coordination
customer service
- Coordinate with internal staff and vendors to resolve order acknowledgments, deliveries, and purchasing concerns.
- Generate and send customer invoices in a timely manner.
- Process and code vendor invoices, ensuring accuracy and proper approvals.
- Maintain accurate customer records in the database.
- Ensure office supplies and equipment are stocked and maintained.
- Assist with credit applications, account setups, and collections activity as needed.
- Maintain vendor account records, monitor statements, and reconcile discrepancies.
- Communicate with vendors regarding billing issues, credits, and payment status.
- Sort and distribute incoming mail.
- Perform weekly check runs and electronic payments in accordance with company policies.
- Post payments, reconcile accounts, and follow up on outstanding balances.
- Perform word processing, filing, and document management tasks.
- Audit existing service agreements and office expenses to identify cost-saving opportunities.
- Answer incoming calls, route inquiries to the proper individual, and provide excellent customer service.
What you bring
accounts payable
microsoft office
sage 50
associate degree
customer service
detail oriented
- 3–5 years of experience in accounts payable/receivable and administrative support.
- Excellent communication skills, both verbal and written.
- Associate degree in Accounting, Business Administration, or related field preferred; equivalent experience considered.
- Professional demeanor with a customer service–oriented mindset.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with Sage 50 accounting software preferred but not required.
- High attention to detail, accuracy, and problem-solving skills.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Competitive compensation and benefits package.
- Opportunity to represent a trusted leader in traffic control solutions.
- Collaborative team environment.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- A leading provider of intelligent transportation solutions, specializing in traffic control systems.
- With a rich history of engineering and manufacturing innovative technologies that enhance road safety and mobility.
- Known for delivering reliable solutions with a focus on state-of-the-art traffic signal controllers and transportation management systems.
- Integrated systems are utilized in a wide range of public and private sector projects, from urban infrastructure to highway management.
- Continuously expanding its offerings to adapt to the evolving needs of smart cities and intelligent transportation networks.
- A Passionate Team committed to producing the best products and services while staying on the frontline of intelligent mobility
- Emphasis on strong partnerships and teamwork—employees describe a positive, friendly work environment where many different people strive to get the best job done for the customer
- Dedication to ongoing expertise: experienced professionals mentoring interns and employees to develop practical skills and problem-solving abilities
- Focus on reliability, quality and proactive service – technicians provide 24/7 support, structured testing, documentation and preventative maintenance
- Manufacturing in U.S. facilities (Iowa, Texas, Virginia, Illinois) – supporting Build America, Buy America Act compliance
- Recent relocation to custom facility in Pflugerville designed to improve operational efficiency and workspace quality for 100+ employees
- American‑made sourcing emphasis, maintaining domestic production to reduce supply chain emissions and reliance on overseas components
- No publicly disclosed DEI strategy available
- No gender-related statistics or structured inclusion goals found
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