Fiscal/Administrative Supervisor

Description

• Supervises requisitioning, stores and inventory control;
• In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;
• Utilizes EDP systems for financial records, reports, and analyses;
• Provides staff training and assistance;
• Obtains new sources of supply;
• Inspects or arranges tests on samples and delivered materials for conformance with specifications;
• Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;
• Establishes and maintains procedures;
• Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;
• grants and contracts preparation and administration;
• Supervises maintenance of accounts;
• Conducts performance evaluations;
• Reviews specifications for suitability, completeness and consistency;
• Schedules, assigns, oversees and reviews work of staff;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Reviews competitive bids and recommends contract awards;
• utilize EDP systems for financial management;
• Reviews and authorizes expenditures;
• Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;
• Responsible for open-market and scheduled term buying for a specialized group of items;
• Researches and analyzes data on market, price trends and supply for a specialized group of items;
• Determines priorities and plans work;
• Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;
• Prepares or edits specifications;
• Performs "make-buy" studies;
• Prepares reports and correspondence;
• Develops or makes recommendations on development of policies and standards;
• Studies new materials which may be used to state advantage as substitutes for materials in use;
• May supervise payroll preparation;
• Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;
• Oversees planning and implementation of financial aspects of EDP systems;
• Prepares contracts;
• Supervises purchasing functions;
• Oversees preparation of bid proposals;

Requirements

• Considerable ability in preparation and analysis of financial and statistical reports;
• For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.
• Knowledge of
• purchasing principles and procedures;
• Supervisory ability.
• Ability to
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• Considerable knowledge of
• interpersonal skills;
• relevant state and federal laws, statutes and regulations;
• business law as it applies to purchasing contracts and sales;
• oral and written communication skills;
• understand and apply relevant state and federal laws, statutes and regulations;
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
• principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance