Project Coordinator

Description

The employee will likely be required to sit at a desk and look at computer monitors for much of the day. Occasional lifting of up to 25 pounds may also be required.

This is a support role, located in our Portland office, designed to facilitate the efficient execution of engineering project administrative functions. The Project Coordinator will undertake both routine and ad hoc activities that promote team and project organization, communications, compliance, analysis, and reporting. The Project Coordinator will likely support more than one team and numerous projects simultaneously.

• Coordinate as necessary with Marketing to ensure project proposals are accurate and thorough.
• Create project presentations and other supporting materials.
• Track engineering licenses, certificates, and participation in trainings, seminars, lunch and learns; work with Marketing to enter this information into Deltek.
• Assist with maintenance and expansion of the training library.
• Serve as a communications hub for projects, especially to alleviate e-mail volumes placed on the team leaders and project managers.
• Monitor project budgets and financial performance and report anomalies along with recommendations for correction.
• Coordinate proper orientation of new staff and team members.
• Provide full project life cycle administration.
• Log Requests for Information and Submittals and establish necessary reminders.
• Enter and update project manpower projections in Deltek and spreadsheets.
• Assist team leaders and project managers with initial project planning and scheduling, and build and maintain appropriate project tracking mechanisms (calendars, spreadsheets, etc.); create to-do lists and calendar reminders for team members from the Project Planning meeting through Quality Control.
• Ensure attendance at scheduled meetings and take minutes.
• Oversee and/or coordinate physical and electronic file maintenance.
• Set up conference rooms for meetings as needed.
• Take other measures necessary to ensure timely project progress and quality control.
• Assess project, team, and organizational process flows and communications, and recommend positive changes.

Requirements

• A bachelor’s degree in business, engineering, or architecture would be helpful but is not required.
• Project management certification would be strongly preferred.
• Familiarity with building codes and standards.
• Proficiency with the MS Office suite and MS Project or similar software.
• Experience in Power BI
• At least 3 years of successful experience in a project administration or coordination capacity in either an engineering or architectural environment.
• Outstanding communication and people leadership skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance