Administrative Assistant (DCOPS)

Description

• Applies organizational, departmental and office policies, procedures, and practices.
• Processes purchase requests for payments in various forms, such as purchase requisitions, petty cash, and credit card purchases, verifying accuracy of data. May function as credit card liaison for the department.
• Sorts and distributes mail including preparing outgoing mail.
• Maintains, develops and implements filing systems.
• Contact with internal and external customers, vendors, outside agencies and the general public.
• This position may provide functional guidance to administrative support staff.
• Maintains effective working relationships and public relations.
• Performs customer service duties including answering and screening calls, receiving and assisting visitors, and answering inquiries.
• Prepares employee record changes and maintains employee files.
• Provides organizational support by coordinating and scheduling meetings, maintaining calendar and agendas, and making travel arrangements as needed; maintains suspense system to ensure deadlines are met.
• Prepares and monitors financial information including budget, time and attendance documentation and ordering supplies.
• Researches and compiles a variety of information for reporting purposes and performs data entry of a variety of databases, spreadsheets, and forms.
• Performs administrative support functions including preparing, reviewing and drafting correspondence, memoranda, board items, presentations, reports and other documents using correct grammar, spelling and punctuation to ensure accuracy and completeness; may take and transcribe minutes.

Requirements

• Proficient level typing skills.
• Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
• Valid Class "C" Texas Driver's License.
• Proficient in the use of word processing, spreadsheet, database and presentation software, and financial, purchasing and time and attendance software.
• Two years of college with major coursework in Business Administration, Public Administration, or related field from an institution accredited by a recognized accrediting agency.
• Three years' experience performing administrative and secretarial functions or related work.
• High School Diploma or GED.
• Communicates effectively, verbally and in writing.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance