Administrative Assistant

Description

• Assist with expense reports, procurement requests, and office supply management
• Prepare and distribute project reports, presentations, and correspondence
• Coordinate logistics for workshops, site meetings, and stakeholder engagements
• Manage calendars, meetings, and travel across multiple time zones
• Support onboarding of new team members and contractors
• Manage document filing, SharePoint folders, and project communications
• Organize and take meeting minutes, tracking key actions and follow-ups
• Ensure compliance with company policies and project protocols
• Provide administrative and coordination support to the Project Director and project management team

Requirements

• Excellent organization, attention to detail, and multitasking abilities
• Ability to work independently in a fast-paced, dynamic environment
• Strong proficiency in Microsoft Office, SharePoint, and Teams
• Prior experience in the energy, utilities, or construction industry preferred
• Associate degree required; bachelor’s degree a plus
• Minimum 5 years of experience as an Administrative Assistant, ideally supporting large projects
• Strong written and verbal communication skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance