Admin Assistant

Description

• Assist the Building Manager and Property Officers in the day-to-day administrative duties.
• Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance
• Handle general administrative works for HDB sites
• Administrate tenants air-con extension billing (if required)
• Assist with tenants communications, preparation of circulars and managing of tenants correspondences
• Handles events request and coordinate team standby
• Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc
• Issuance of Purchase Order to vendors through HDB system
• Assist in consolidation and reporting of FM spend under the responsibility of JLL
• Manage and maintain proper records of site information and register of tenants’ particulars and information
• Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report
• Ensure site documentations and filling are in order
• Handle tenants and public enquiries and feedback through calls, email, walk-up )
• Work with HQ finance and site team in vendor invoices processing
• Verify invoices for works completed and goods received.

Requirements

• Be proficient in handling complaints with good knowledge of computer applications like Microsoft Words, Excel and Power Point.
• Man the Call Centre during Normal Office Hours and be proficient in handling complaints with good knowledge of computer applications like Microsoft Word, Excel and Power Point.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance