Legal Assistant, Real Estate & Projects

Description

• Monthly client billing and ad hoc client reporting
• Ad hoc diary management
• Opening and closing files in the practice management system
• Liaising with internal business service teams on various matters
• Formatting documents in line with the firm style guide including updating cross referencing and converting from other styles
• Arranging registration and stamping of physical and electronic documents with local land titles offices
• Performing property and other searches through third party providers (eg InfoTrack, GlobalX)
• Managing incoming and outgoing physical mail through our Digital Mail Room
• Maintaining complete electronic files in document management system (iManage), including maintaining document version control
• Preparing and compiling large transactional documents into pdf with multiple annexures
• Perform administrative services including drafting, editing and proof-reading letters, agreements and other transactional documents
• Liaising with clients by phone and email for all administrative related queries
• Managing client and matter data within the practice management system

Requirements

• Proven decision making and problem-solving ability
• Demonstrated time management and organisational skills
• Strong team collaboration skills with an ability to lead by example
• The ability to maintain confidentiality and use discretion
• Excellent verbal and written communication skills, spelling and grammar
• Demonstrate the ability to build strong working relationships
• Strong attention to detail
• A Certificate in Legal Studies is desired but not essential
• A flexible, friendly and approachable manner
• Successful applicants will bring at least 3 years administrative support experience gained in a law firm
• An ability to influence and manage conflict with a diplomatic and consultative approach
• A working knowledge of MS Office Suite is essential and an exposure to practice and document management systems is desired but not essential
• Real estate, projects, commercial or construction exposure is highly desired

Benefits

• Flexibility to balance working from home and the office
• Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal
• Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team
• Additional leave: to encourage you to take a moment to stop, reflect and reenergise, we offer an annual wellness day and if you meet the criteria, you may be eligible to receive up to 5 days of paid leave
• Home office, fitness & wellness allowance: receive an annual $250 allowance in return for remote office equipment, fitness, and/or wellness expense

Training + Development

Interview process

Visa Sponsorship

Security clearance