Leasing Administrator

Description

• Issue appropriate notices to tenants per the terms of the lease.
• Update recurring charges (rents, CAM estimates, etc.)
• Billing adjustments as needed and/or as requested by accountant, PM, or AM.
• Set up recovery pools
• Handle landlord communication where charges need to be challenged.
• Record tenant lease data into MRI software platform.
• Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll.
• Review rental statements and invoices for accuracy, as well as for extra service charges which require verification against the lease.
• Issue collection letters, make collection calls, coordinate with Manager for collection escalation needs.
• Billing/collections of tenant rents.
• Review, as well as prepare Consumer Price Index adjustments as provided for in commercial leases.
• Issue accurate and timely billings to Tenants.
• Create and maintain positive client/tenant relationships.
• Maintain a master property schedule with critical lease clauses.
• Respond to questions from internal staff and tenants regarding procedures, lease interpretation, billing calculations, and lease compliance issues.
• Track important lease transaction dates to ensure timely completion.
• Rent variance analysis and rent payment processing to ensure accuracy.
• Prepare and review monthly rent roll reports for accuracy.
• Set-up new tenants and update tenant information, status and dates
• Provide analysis of lease terms (co-tenancy clauses, termination rights, assignments and subleases, landlord and tenant responsibilities, etc.)
• Prepare written correspondence to tenants and clients.
• Respond to lease related questions.
• Provide regular and frequent status reports to all parties.
• Create and distribute critical date ticklers monthly for tracking dates of lease expirations, option notices and rent increases, to ensure compliance with the terms of the leases
• Complete Estoppel and SNDA forms and track execution process.
• Tracking and maintaining critical dates, including timely issuance of all notice requirements, from pre-opening through opening and eventual termination.
• Prepare due diligence (rent rolls, outstanding TIs, commissions)
• Resolution of rent and other landlord/tenant issues.
• Ensure tenant compliance with the terms of their leases, including issuing notices to tenants.
• Ensure that the Percentage Rent or Gross Sales provisions of the leases are adhered to. Maintain the integrity of lease data file systems.
• Work with partners/external clients including maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files according to established standards.
• Preparation and review of annual landlord reconciliation statements for operating expenses and real estate tax calculations to ensure accuracy and lease compliance (calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions).
• Ongoing maintenance of database of lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc.
• Set up new property records after purchase.

Requirements

• Proficient with real estate/property management software programs/platforms such as MRI required
• Minimum three (3) years of real estate property lease administration experience required, preferably commercial real estate
• Must be able to set and meet independent deadlines while working closely with senior management.
• Strong multi-tasking skills; attentive to detail and ability to prioritize work and meet deadlines
• Proficient with PC-based computers and Microsoft Office suite, including Word, Excel and PowerPoint; Outlook
• Associates Degree or higher degree with related business focus from accredited institution preferred
• Excellent math, reading and proofreading skills
• Excellent oral and written communication skills, effective communication skills and ability to interact easily with others at all levels of the organization and the public

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance