Office Assistant 2 (NY HELPS) - VID 204289

Description

• Print and make copies of forms and documents as necessary, including program-specific onboarding forms.
• Review files and cull records per retention period requirements.
• Refill printer trays and order paper from the storeroom as needed.
• Assist with the sorting and distribution of mail.
• Update Global Address Book internal distribution lists.
• Sort, organize, and file employee evaluations, mandatory training attestations, and other forms.
• Track and deliver completed MAST forms to OGS Finance.
• Provide phone coverage and assist with taking messages as appropriate.
• Monitor conference room calendars, accept meeting requests, and coordinate to reschedule if room is double booked.
• Compare reports and correct any discrepancies.
• Hang all vacancy postings on designated union bulletin board, remove old postings, and keep historical records of internal postings.

Requirements

Benefits

• There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

Training + Development

Interview process

Visa Sponsorship

Security clearance