Brokerage Coordinator

Description

• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Respond to all internal and external client requests for data and information.
• Complete travel arrangements for team members.
• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
• Review internal and external collateral materials, proofreads content, ensures appropriate branding, and approves materials for final distribution.
• Assist other Brokerage and Marketing Coordinators as available as needed.
• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Order and distribute client gifts, correspondence as assigned.
• Coordinate the handling of broker requests for data and research information.
• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.
• Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.
• Develop and catalog business intelligence for brokerage teams.
• Assist in developing new business and with selling, leasing, and marketing for the team.
• Maintain professional, positive, and proactive performance at all times.
• Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.
• Coordinate projects from primary stages through completion.

Requirements

• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Excellent writing skills to prepare complete and accurate reporting.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Strong attention to detail - excellent proofreading and editing skills.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.
• A minimum of 2-4 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Excellent oral communication skills to represent the company and maintain the Company’s image.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• A bachelor’s degree in business, economics, real estate, or related field preferred.
• Must be able to work independently and with minimal supervision.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Strong organizational skills, creativity, and interpersonal skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance