Administrative Coordinator

Description

• Maintain an organized and welcoming office environment, including supply ordering and upkeep of kitchen and shared spaces.
• Maintain company vehicle, including scheduling, maintenance, and recordkeeping.
• Provide general administrative support, including managing mail, assisting with expense reports, scheduling meetings, and ordering lunches for multiple locations.
• Maintain a comprehensive and proactive calendar of upcoming events, including tracking of registration, abstract, award, and sponsorship deadlines.
• Serve as the first point of contact for guests and team members—greeting visitors, answering phones, and ensuring a positive office experience.
• Support project teams with printing and preparation of technical documents.

Requirements

*This position requires travel to other offices and/or client offices. Applicant must carry a valid driver's license. Applicant must also be able to meet West Yost’s rules and be eligible to drive for business. West Yost’s insurance carrier reserves the right to exclude applicants based on their driving record.*

• High school diploma (or equivalent) required. 3+ years of administrative experience preferred.
• Comfortable with answering and transferring phone calls in a courteous and efficient manner.
• Dependable team player with excellent organization and problem-solving abilities.
• High attention to detail and the ability to manage multiple tasks and deadlines.
• Valid driver’s license with a clean driving record.
• Friendly and professional demeanor with strong interpersonal skills.
• Proficiency in Microsoft Office Suite, Asana, and Teams.

Benefits

**This position is not available for remote working. Monday - Friday / 8am - 5pm in-office.**

Compensation range: $18hr - $25.44hr. Based on our Lake Oswego, OR office location. (West Yost uses geographic salary differentials that would apply for candidates in other regions).

You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

Training + Development

Interview process

Visa Sponsorship

Security clearance