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Assistant, Facility

Newmark

Provides commercial real estate services including leasing, capital markets, property management, and advisory.

Assist with administrative tasks for facility management, tenant services, and reporting.

6d ago

Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)

Full Time

Alpharetta, GA

Office Full-Time

Company Size

5,000 Employees

Service Specialisms

Real Estate Advisory

Property Management

Investment Sales

Valuation & Advisory

Capital Markets

Leasing

Corporate Services

Tenant Representation

Sector Specialisms

Flex Space

Healthcare

Life Science

Technology & Innovation

Industrial & Logistics

Retail

Office

Multifamily

Role

What you would be doing

tenant requests

mail distribution

report generation

invoice processing

filing system

budget assistance

Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
Oversee copying and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
Administer and print various property accounting reports (as produced by the company’s accounting software) for Facility Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
Compile information, prepare and update reports or process other documents as required: Vendor Insurance Certificates, Vendor Service Contract Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
Prepare and review vendor invoices. Date stamp, code/process for Facility Manager review/approval and enter into the accounting system.
Develop and maintain property filing & tracking systems for reports and documents identified above.
Assist Facility Managers in the annual budget preparation and development.
Coordinate with Facility team in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Ensure timeliness and accuracy of documents.

What you bring

ms word

ms excel

e‑mail

high school