Project Coordinator

Description

• Interact with client/vendors as required to coordinate document delivery and seminar set up.
• Attend meetings, taking detailed notes that can be synthesized for key actions with assistance from PMs/Technical Leads.
• Maintain internal project deliverable tracker with updated dates from project schedules.
• Enter financial specifics into project accounting database and obtain reports for Project Managers and Project Engineers.
• Prepare bid documentation including technical specifications, formalized proposals, presentations, and brochures.
• Create and track purchase orders.
• Thorough organizing and filing of digital documentation.
• Coordinate travel arrangements.
• Maintain historical databases.
• Assist in creation of scope of work documentation, including financials, based on previous relevant projects.
• Assist project managers with maintenance of project schedules.
• Generate bid tabs, conduct bid openings with vendors, and generate/track purchase orders.

Requirements

• Proficiency in PDF editing software.
• Must interface well with employees and customers at all levels.
• Proficiency in business writing and an excellent command of the English language.
• Perform basic functions of Microsoft Excel, Word, Project, PowerPoint and Outlook.
• Willingness to learn general project flow as it relates to deliverable tracking and understand details and dependencies of all tasks relevant to scheduling.
• Strong attention to detail, with superior administrative, analytical and interpersonal skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance