Administrative Assistant at City Wide Facility Solutions in Oklahoma City, OK | From USD20 | Kablio

Role

Description

accounts receivable

website updates

social media

emfluence campaigns

report development

file management

Work with the Accounting Department on collecting outstanding Account Receivables
Process and manage internal office supply orders and certain customer orders
Order employee business cards and IC uniforms as needed
Handle incoming calls, monitor office cameras, and greet visitors with professionalism
Keep the company website current with pictures and employee profiles
Maintain physical and electronic filing systems, including document scanning
Update office TV displays with relevant information for Sales, Operations, and Customers
Assist with the printing of Independent Contractor invoices
Prepare monthly meeting packets for Independent Contractors (IC)
Create slide shows and recognition materials for employee birthday and anniversary milestones
Create engaging social media posts for LinkedIn, Facebook, and Instagram
Prepare daily bank deposits accurately and promptly
Plan and coordinate quarterly charity events and team-building outings
Execute Emfluence campaigns to customers
Develop and distribute an internal employee newsletter and a monthly newsletter for Independent Contractors
Develop reports as requested from the Leadership Team.
Update and maintain internal resources, including phone directories, organizational charts, and employee milestone dates

Requirements

office admin

accounting

high school

self-starter

microsoft office

social media

Prior office administrative experience, accounting experience, or similar relevant experience is highly desired
High School Diploma is required; a college degree is preferred
Must be a self-starter with a strong attention to detail and follow-up skills
Excellent written and verbal communication skills
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency with using social media platforms for business purposes (LinkedIn, Facebook, Instagram)

Benefits

Compensation- Starting at $20 per hour, with potential for a higher rate based on experience
Schedule- Standard Monday through Friday work week
Career Growth- Ongoing Training & Development opportunities
Financial Security- Retirement Plan (401k) with company match
Time Off- Generous Paid Time Off (PTO) and Holiday Pay
Health & Wellness- Comprehensive Health Care Plan (Medical, Dental & Vision)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a vision to revolutionize facility services, City Wide Facility Solutions has grown into a nationwide leader in facilities management.
Providing a wide array of services, the company offers tailored solutions to businesses, streamlining operations and enhancing efficiency.
The company excels in commercial and industrial sectors, handling everything from janitorial services to maintenance and specialized facility needs.
Known for its flexible service delivery, City Wide offers customizable plans that cater to unique client requirements.
Their expertise spans various industries, ensuring businesses from different sectors can rely on City Wide for seamless facilities management.
With a commitment to operational excellence, City Wide consistently meets the demands of large-scale facilities, offering a balance of quality and value.
City Wide prides itself on its ability to handle both routine and complex projects with professionalism, from simple cleaning tasks to comprehensive facility overhauls.

Culture + Values

Honesty
Integrity
Commitment to Excellence
Customer Focused
Teamwork
Respect for Others

Environment + Sustainability

Commitment to reducing environmental impact through sustainability initiatives
Encouraging energy-efficient practices and use of environmentally friendly products
Focus on waste reduction, recycling, and responsible disposal
Work to ensure sustainable operations at all locations
Active pursuit of energy conservation goals

Inclusion & Diversity

Promote a culture of inclusion by valuing diverse perspectives and backgrounds
Support equal opportunities for all employees regardless of gender, ethnicity, or background
Ensure fair and equitable compensation for all employees

Articles

City Wide Facility Solutions Careers

City Wide Facility Solutions About Us

City Wide Facility Solutions Services

Role

Description

accounts receivable

website updates

social media

emfluence campaigns

report development

file management

Work with the Accounting Department on collecting outstanding Account Receivables
Process and manage internal office supply orders and certain customer orders
Order employee business cards and IC uniforms as needed
Handle incoming calls, monitor office cameras, and greet visitors with professionalism
Keep the company website current with pictures and employee profiles
Maintain physical and electronic filing systems, including document scanning
Update office TV displays with relevant information for Sales, Operations, and Customers
Assist with the printing of Independent Contractor invoices
Prepare monthly meeting packets for Independent Contractors (IC)
Create slide shows and recognition materials for employee birthday and anniversary milestones
Create engaging social media posts for LinkedIn, Facebook, and Instagram
Prepare daily bank deposits accurately and promptly
Plan and coordinate quarterly charity events and team-building outings
Execute Emfluence campaigns to customers
Develop and distribute an internal employee newsletter and a monthly newsletter for Independent Contractors
Develop reports as requested from the Leadership Team.
Update and maintain internal resources, including phone directories, organizational charts, and employee milestone dates

Requirements

office admin

accounting

high school

self-starter

microsoft office

social media

Prior office administrative experience, accounting experience, or similar relevant experience is highly desired
High School Diploma is required; a college degree is preferred
Must be a self-starter with a strong attention to detail and follow-up skills
Excellent written and verbal communication skills
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency with using social media platforms for business purposes (LinkedIn, Facebook, Instagram)

Benefits

Compensation- Starting at $20 per hour, with potential for a higher rate based on experience
Schedule- Standard Monday through Friday work week
Career Growth- Ongoing Training & Development opportunities
Financial Security- Retirement Plan (401k) with company match
Time Off- Generous Paid Time Off (PTO) and Holiday Pay
Health & Wellness- Comprehensive Health Care Plan (Medical, Dental & Vision)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found