Administrative Assistant

Description

• Track documents
• Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
• Gather statistics and general data; review and combine this information into established reports for use internally
• Stock supplies and maintain office equipment
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Copy and scan documents
• Scan, fax and bind documents and reports as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• Maintain calendars
• Take meeting minutes
• Set up and coordinates meetings
• Provide backup for other administrative staff within TDIP
• Prepare general correspondence and maintains general files.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Distribute reports
• Coordinate approval signatures in a timely manner
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Maintain an organized workspace by keeping documents and supplies properly stored
• Originate correspondence and reports
• Greet and assist visitors

Requirements

• Excellent written and oral communication skills
• 10 years or more experience as an administrative assistant
• Proficient in Microsoft Office Suite and Bluebeam
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Benefits

• Reserve conference rooms

Training + Development

Interview process

Visa Sponsorship

Security clearance