Corporate Paralegal

Description

• Monitor corporate compliance deadlines and ensure timely filings with relevant authorities.
• Liaise with regulatory agencies, licensing boards, and internal departments to ensure compliance.
• Maintain and update the organizational charts using appropriate tools and platforms.
• Maintain corporate records and entity databases for U.S. and international subsidiaries.
• Manage and maintain active engineering, contractor, and business licenses across states.
• Prepare and file annual reports, board resolutions, meeting minutes, and other corporate documentation.
• Support legal team in other administrative or compliance-related tasks, including document management and audits.
• Assist with applications for new licenses as business expands into new jurisdictions.
• Coordinate formation, dissolution, and restructuring of legal entities as needed.
• Coordinate with key internal stakeholders across departments—including Tax, Treasury, and Sales—as needed to ensure alignment and support.
• Assist in preparation and maintenance of corporate governance policies and internal procedures.
• Coordinate with internal legal counsel and external legal advisors as necessary.
• Track renewal dates and coordinate timely submissions to avoid lapses.

Requirements

• Exceptional attention to detail, organization, and time management skills.
• Proficient in Microsoft Office Suite and legal entity management software (e.g., hCue, CSC, or similar).
• 2-5 years corporate law or paralegal experience required
• Familiarity with the engineering and construction industry is strongly preferred.
• Minimum 5 years of experience in a corporate legal department or law firm, with a focus on corporate governance and corporate licensing.
• Paralegal certificate or equivalent legal training required.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
• Strong understanding of corporate entity structures and multi-jurisdictional compliance.

Benefits

• Opportunity to contribute to critical legal and compliance processes in a growing EPC firm.
• Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
• Collaborative and professional team environment.

Training + Development

Interview process

Visa Sponsorship

Security clearance