Administrative Assistant

Description

• Assist in organizing local office meetings and work-related functions
• Support new employee orientation and training related to Dillon procedures and systems
• Format a range of large and small documents using Microsoft Word
• Complete office services such as office filing and archiving
• Edit and proofread documents for spelling, grammar, and consistency, and completing overall quality reviews
• Manage the flow and approval of accounts payable invoices and expense claims for staff
• Manage the switchboard, mail and couriers, greet visitors
• Assist the Office Administrator and Office Manager with the day-to-day operation of the office and support the creation an office culture and work environment that is productive and promotes employee satisfaction
• Complete document production, including photocopying, scanning, binding, and compiling PDF files
• Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities

Requirements

• Proficient in the use of Microsoft Excel
• Ability to prioritize work effectively to meet tight deadlines and pivot to accommodate changing workload demands
• Professional verbal and written communication skills
• Advanced skills in Microsoft Word and experience with document formatting
• Understanding of basic accounting principles, terms and financial functions
• Excellent attention to detail, high regard for accuracy, and the ability to provide high-quality work
• Ability to work independently and as part of a team
• Experience in a Professional Services consulting firm is considered an asset
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Two (2) years of administration related experience
• A certificate or diploma in an administration related field of study is considered an asset
• Experience using PDF editing software to compile large and complex documents is considered an asset
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office

Benefits

• Generous retirement savings plan
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Flexible work hours
• Employee and Family Assistance Program (EFAP)
• Wellness Subsidy
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• Student loan repayment assistance with matching employer contributions
• Comprehensive health benefits
• A competitive compensation package
• Learning and Development opportunities
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
• Employee share purchase plan
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.

Training + Development

Interview process

Visa Sponsorship

Security clearance