Executive Secretary

Description

The Executive Secretary manages incoming telephone inquiries, greets and assists visitors, and handles mail and package logistics. They monitor office supply inventory, coordinate events, arrange travel and accommodations, and oversee office upkeep and facility issues. Additional duties are assigned as needed.

If this role isn’t the right fit now, you can express interest in future opportunities or set up email alerts for new postings.

• Direct all incoming phone calls to the appropriate departments or individuals.
• Welcome office visitors and promptly notify relevant team members.
• Sort, distribute, and manage incoming mail and coordinate office package shipping/receiving.
• Monitor inventory and procure or discontinue office supplies, snacks, and beverages.
• Coordinate logistics for office events, team lunches, client/vendor visits, and on‑site training.
• Arrange travel and accommodations for team members attending off‑site meetings or events.
• Oversee office appearance and liaise with service providers to resolve facility issues.

Requirements

Candidates must have a high school diploma or GED, at least two years of relevant experience, and proficiency with Microsoft 365.

• Must possess a high school diploma or GED.
• Require at least two years of prior experience.
• Must be proficient with Microsoft 365.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance