Operations Manager – Executive Support in St. Louis, MO

Description

• Perform advanced tasks using Microsoft Office Suite, including creating, editing and updating documents, presentations and spreadsheets Meeting and Event Planning
• Initiate and respond to executive correspondence, handling confidential and non- routine information with discretion
• Coordinate and book travel in alignment with corporate policies and executive preferences. Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)
• Screen calls and emails, identifying and tracking high-priority items and deadlines. Provide appropriate responses in coordination with the executive
• Provide exceptional hospitality to guests, consistently going above and beyond to ensure a welcoming environment and a high level of customer service
• May include pre-registration/registration of guests at meeting locations, greeting guests upon arrival, group hotel booking, catering arrangements, restaurant reservations, and group activities.
• Prepare and reconcile expense reports, obtain receipts, and ensure accurate credit card charge reconciliation
• Organize and facilitate large team events and special projects, sometimes acting as project manager
• Track action items and deadlines, ensuring timely follow-up and completion
• Provide administrative support for senior-level executives, anticipating needs and proactively addressing them
• Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals. Arrange internal meetings, external appointments, conference calls, and conference rooms
• Coordinate, schedule, and manage logistics for internal and external meetings, leadership offsites, client engagements, and high-profile events.

Requirements

• Demonstrated success in managing complex executive calendars and event logistics
• Experience in hospitality is a plus
• Experience coordinating offsites, meetings, or corporate events
• Strong written and verbal communication skills
• 5+ years of experience in executive support, operations, project coordination, or business administration
• Excellent organizational and time-management skills with strong attention to detail
• Demonstrated ability to develop positive relationships with people inside and outside of the organization, digitally, on the phone, and in person with executives
• Ability to maintain discretion and confidentiality
• Experience in a large corporate or global organization
• Experience supporting or working closely with executive leadership
• Comfort working independently and navigating ambiguity
• Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance