Executive Assistant (Bilingual - Chinese/English Preferred)

Description

• Handle confidential documents, ensuring they remain secure.
• Conduct research on solar industry trends, updates, and best practices
• Assist in the coordination and organization of internal and external events or meetings.
• Process documents based on provided instructions, including template setting, translation, and formatting.
• Provide high-level administrative support to executives, including calendar management and meeting coordination.
• Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.
• Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.
• Assist in preparing reports, presentations, and documentation related to solar projects.
• Attend industry meetings or events as needed, taking notes and summarizing key points for executives.
• Process invoices, expenses, and other financial documentation.

Requirements

• Detail-oriented with strong organizational skills
• Strong analytical and problem-solving skills
• Proficient in software: Microsoft and Google Suites, particularly Word, Excel, and Powerpoint
• Fluency/conversational Chinese is a plus but not required
• Available to work on-site at the Irvine, CA office
• Minimum of 3 years experience as an executive assistant or similar role
• A courteous and customer-centric approach to your work
• Ability to handle confidential information with discretion
• Ability to analyze data, identify trends, and leverage data to make data-driven decisions
• Ability to embrace change and think conceptually
• Strong listening and response skills
• Excellent written and verbal communication skills
• Bachelor’s degree in Business Administration or related field. Master degree or higher is a plus but not required

Benefits

• Leisure Travel Discounts for Car Rental/Hotels/Flight
• 17 days of accrued Paid Time Off (PTO) annually
• Up to 3% 401k matching
• Comprehensive Health Insurance Coverage – including dental and vision
• Paid parking for parking structure
• Access to LifeMart discounted shopping portal through ADP
• Free access to Recreation Center with ping pong tables and foosball
• Free access to Fitness Center

Training + Development

Interview process

Visa Sponsorship

Security clearance