Administrator

Description

• Perform Advanced Document Formatting And Quality Assurance
• Organise assembly of information for important meetings.
• Liaise with internal/external stakeholders for branding and publication processes.
• Screening and redirecting telephone calls and taking detailed messages.
• Apply correct styles, bookmarks, field codes etc.
• Organise internal team meetings, booking meeting rooms and arranging catering requirements.
• Liaising with staff and other secretaries both nationally and internationally.
• Devising and maintaining office systems.
• Organising and storing paperwork, documents and computer-based information.
• Provide cover for Reception during breaks, providing an efficient and professional first point of contact for clients and staff alike.
• Generating a PO for invoices.
• Develop and update client templates (e.g., letterhead, job specs).
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Booking courses and conferences for colleagues, sign off training request forms and filing away on system.
• Ensure branding compliance.
• Maintain and update filing and archiving as required.
• Transfer content from external templates.
• Production of all types of reports, letters, minutes and presentations etc. to the highest standard for a team of approx. 80 people.
• Formatting of documents produced by external parties to their company guidelines and handling large quantities of information, often working within tight deadlines.

Requirements

• Strong interpersonal skills - creative approach, communication ability, planning and organising skills.
• Work on own initiative or as part of a team and deal with administrative duties competently.
• ECDL preferable.
• A keen eye for detail and quality.
• Strong attention to detail for QA and formatting.
• Advanced MS Office software (Advanced Word, Excel, PowerPoint and Outlook) in a professional environment, including higher level functions and ability to reformat existing documents to company style.
• Ability to self-manage and work on own initiative.
• Organizational skills for tracking and managing multiple publications.

Benefits

• Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.
• Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
• Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.
• We believe that flexible arrangements, such as hybrid working, create a more inclusive way of working that supports our diversity and the wellbeing of our people.
• A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
• Competitive performance-based salary growth.

Training + Development

Interview process

Visa Sponsorship

Security clearance