Shared Services Coordinator - Asset Management & Procurement

Description

To manage and coordinate the complete lifecycle of assets and procurement processes within the Shared Services Centre, ensure accurate data management, compliance, and operational efficiency. The role focuses on maintaining asset master data, facilitating end-to-end P2P workflows, and supporting cross-functional collaboration for timely and cost-effective outcomes.

• Coordinate with regional and SSC teams to optimize procurement processes, resolve discrepancies, and maintain consistency across global operations
• Maintain procurement records and prepare daily activity reports
• Validate and update asset certificates in NAV, maintain job certification folders and registers, and ensure standardized document naming for maintenance records
• Ensure timely and accurate updates of resource status and inventory; maintain standardized databases for all asset-related documents
• Initiate and monitor supplier follow-ups for compliance documents, update NAV records for expiry tracking, and ensure proper documentation for audits
• Create, manage, and track Purchase Quotations (PQs) for hire and purchase of assets in Microsoft Dynamics NAV 2009 R2, ensuring full traceability from initiation to execution
• Ensure timely PQ creation, PO conversion, GRN posting, and necessary amendments
• Create and maintain SOPs for any new processes or changes in Asset Management and Procurement workflows, supporting operational efficiency and aligning with global standards and best practices
• Prepare and deliver weekly, fortnightly, monthly, and ad hoc reports
• Follow up on open POs and Unposted Invoices to resolve discrepancies with AP team and requestors, thereby supporting accurate invoice processing and enabling timely payment by the finance team
• Manage asset master data in NAV by creating/updating item cards, asset numbers, and maintaining essential records for mobilization, status, and allocation across global entities and jobs
• Facilitate end-to-end asset lifecycle tracking, including Load Out Lists, rental and third-party asset updates and coordination with regional teams
• Communication and stakeholder management, effectively liaising with finance, operations, logistics

Requirements

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.

• Strong analytical, problem-solving, decision-making, and critical thinking abilities, essential for asset lifecycle and procurement coordination
• Data-driven, detail-oriented, with good organizational capabilities
• Bachelor's degree in any stream with 2-3 years of relevant experience
• Ability to effectively use Microsoft Word, Excel, Outlook, and PDF applications for reporting and documentation
• Comfortable under high-pressure and deadline-driven environments, with good adaptability and flexibility, and willingness to extend working hours when operational needs demand

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance