Administrator

Description

• Provide support to designers and project managers in editing job specifications and reports.
• Maintain inventory of supplies for the kitchens and general office areas; as well as personal protective equipment and other job related supplies. Receive supplies, unpack and check orders for accuracy.
• Update internal databases with business contacts as required.
• Coordinate internal training sessions; source rooms, schedules; order catering, setup and clean up.
• Assist in the onboarding process for new hires, including, preparing workspaces and necessary materials.
• Work with social committee to coordinate and organize employee sporting events, social activities, and team-building events.
• Participate and take minutes in the Edmonton Joint Health and Safety Committee (JHSC) meetings; Perform internal Health and Safety (H&S) Workplace Inspections on a monthly basis.
• Assist in the development and formatting of new documents and processes.
• Greet clients and vendors in person and over the phone; use outlook calendar to book meeting rooms.
• Assist with invoicing, purchase orders, and expense tracking.
• Coordinate mail flow in and out of the office.
• Provide office administration support to project teams.
• Maintain databases and filing systems for all projects; update internal systems ensuring records are well maintained and up-to-date.

Requirements

The Edmonton office of Smith + Andersen is currently seeking an Administrator. You are highly organized and have the ability to prioritize tasks in order to manage your workload. You enjoy taking on new challenges and efficiently get work done. You’re a team player with excellent communication skills and you’re looking for an opportunity to work in a dynamic environment.

• Advanced computer skills, with knowledge of all Microsoft Office Suites.
• Strong written and oral communication skills; able to communicate with both internal and external clients.
• University or College degree in Business Administration, or acceptable combination of education and experience.
• Highly organized and able to prioritize work schedule.
• Ability to work independently as well as part of a team.
• Have superior organization and administrative skills with the ability to prioritize and multi- task in a fast paced environment.
• High attention to detail and an ability to accept direction.
• 2 to 5 years of experience providing administrative support for mid to senior level management within the construction, architecture or engineering field.

Benefits

Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.

• Comprehensive Group Health Benefits Program, including a Health Spending Account
• Flexible hours and half day Fridays (all year round)
• Best Workplaces for Mental Wellness™
• Transit Subsidy Program
• Purchase Time off Program
• Competitive salary
• Great Place to Work-Certified™
• Employee Share Ownership Program (ESOP)
• Canada’s Best Workplaces™ for Professional Services
• Group Retirement Savings Plan (Employer and Employee Contributions)

Training + Development

Interview process

Visa Sponsorship

Security clearance