Project Co-ordinator

• Support compliance with Australian Standards, codes, and statutory requirements.
• Track and close out technical queries (RFIs) between design and construction teams.
• Monitor procurement and delivery of materials, plant, and equipment.
• Compile and distribute weekly project status reports to stakeholders.
• Facilitate design reviews and distribute updated drawings to site teams.
• Assist with coordinating design documentation, revisions, and drawing registers.
• Process purchase orders, invoices, and supplier claims.
• Coordinate meetings with clients, consultants, subcontractors, and internal teams.
• Follow up on outstanding actions, approvals, and deliverables.
• Assist with monitoring labour hours and subcontractor performance.
• Assist Project Managers and Site Managers with day-to-day coordination of electrical works.
• Assist with preparation of close-out documentation, as-builts, and O&M manuals.
• Maintain accurate records of drawings, permits, and compliance documentation.
• Assist in maintaining risk registers, safety plans, and quality assurance records.
• Liaise with suppliers, subcontractors, and internal teams to coordinate resources.
• Track project schedules, milestones, and deliverables to ensure timely completion.
• Prepare and maintain project documentation including schedules, meeting minutes, RFIs, and variations.
• Support project cost tracking, budget reporting, and forecasting.
• Act as a key point of contact for project-related communication between office and site.
• Ensure project documentation and site records comply with WHS and company policies.

Maxim Electrical & Infrastructure is seeking skilled and dedicated professionals to join our growing team. We currently have exciting opportunities available for Project Co-Ordinators.

Pre-employment medical, drug & alcohol screening required.

Willingness to work metro/regional VIC and occasional night shifts/weekends.

Compliance with all OHS, company, and site-specific policies.

• Do you have a current Australian driver's licence?

EBA rates and allowances apply (RDOs, travel, site allowances, etc.).

Additional Training Provided for Successful Candidates

• Are you willing to undergo a pre-employment medical check?