Commercial Purchasing Manager
Kelso Industries
Manage procurement, documentation, and vendor coordination for commercial HVAC projects.
9 days ago ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Middlesex, NJ
Office Full-Time
Company Size
1,900 Employees
Service Specialisms
Construction services
Engineering
Design
Project Management
Consulting
Sector Specialisms
Industrial
Commercial
Institutional
Mechanical
Electrical
Plumbing
HVAC
Refrigeration
Role
What you would be doing
purchase orders
vendor follow-up
invoice reconciliation
contract review
material delivery
regulatory compliance
- Ensure compliance with all regulatory requirements and company policies including DOT(Driver Logs, Inspections, Medical ID Card) and certificates of insurance.
- Create and manage purchase orders, ensuring accuracy and timeliness.
- Administrative function supporting contractor's exempt purchase certificates, permits and drawings, updating safety training certification documentation and warranty registrations.
- Assume project responsibility for all initiation, pre-qualification documentation, job costing and Project Manager approvals.
- Update Subcontractor Logs and requesting hold harmless and Certificates of Insurance.
- Prepare and present regular reports on purchasing activities and vendor performance.
- Partner with Shop Manager to facilitate delivery of commercial material to project sites.
- Reconciliation of packing slips, invoicing approvals, and assisting with closing out books.
- Reviewing contracts to ensure suppliers meet quality, delivery, and service requirements
- Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
What you bring
hvac
netsuite
2 years
communication
analytical
quickbooks
- Knowledge of HVAC products, systems, and market trends is a plus
- Experience using NetSuite is preferred.
- Minimum of 2 years of experience in purchasing or supply chain management, preferably in HVAC or a related industry.
- Excellent communication and interpersonal abilities.
- Strong analytical and problem-solving skills.
- Proficiency in procurement software and Microsoft Office Suite; experience with QuickBooks, Dropbox, and Adobe required.
- Able to work independently with minimal supervision.
- Professional development assistance
- 401(k) with company match
- Referral program
- Paid time off
- Dental, vision, and health insurance
- Company truck and fuel card
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Interview process
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Company
Overview
Since 1933
Legacy of craftsmanship
Threading nearly a century of craftsmanship into its national footprint.
50M Investment
Accelerated expansion
Fresh investment in 2023, broadening reach into complementary technical services.
1,900 Employees
National workforce
Serving clients in over 40 states across 15 states.
40+ States
Wide customer footprint
Serving clients across nearly half of the United States.
- Begun with historic brands like Koch Mechanical and Wallace Electric, the company has grown through strategic acquisitions to become a powerhouse across the U.S.
- Builds and maintains HVACR, plumbing, piping, electrical, and automation systems for industrial, commercial, and institutional facilities.
- Projects range from heavy industrial HVAC systems and process piping installations to electrical infrastructure and sophisticated building automation.
- Modular, prefabricated solutions and rapid-response maintenance crews make it a go-to for complex retrofit and emergency-service jobs.
- Maintains the heritage brands of acquired firms, preserving local identities while stamping them with a nationwide MEP+ powerhouse identity.
- Integrity in all actions
- Commitment to quality and excellence
- Customer-centric focus
- Innovation and continuous improvement
- Teamwork and collaboration
- Responsibility and accountability
2030 Net Zero
Carbon Neutrality Goal
Aiming to achieve carbon neutrality across all operations.
- Commitment to reducing environmental impact
- Investing in sustainable technologies and practices
- Optimizing energy efficiency in operations
- Implementing waste reduction programs
- Utilizing renewable energy sources in facilities
- Building a diverse and inclusive workforce
- Promoting equal opportunities in recruitment and development
- Ensuring a respectful and supportive work environment
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