Development Administrative Assistant

Description

• Prepare, organize, and process invoices, check requests, and other reimbursement requests in a timely manner
• Plan and organize Development team events
• Work with Contract Administration to document and transfer development documents into our Contract Management software
• Provide responsible and efficient cross functional administrative support to the permitting and real estate, land acquisition, developers, and/or other team leaders as needed
• Submit documents for recording to county recorder or clerk offices
• Draft routine business correspondence, forms, and documents under the supervision of the Senior Director, Land & Permitting and/or Chief Development Officer
• Draft, format, edit, proofread, and manage documents, spreadsheets, PowerPoint presentations, etc.
• Develop, implement, and maintain document control processes and record filing system to ensure accurate and efficient filing, retrieval, and archival of development related records

Requirements

• Excellent organizational and planning skills, with a strong attention to detail
• Professional, reliable, trustworthy, adaptable, and able to learn new skills quickly
• 4+ years of experience supporting development and/or real estate administrative tasks
• Ability to maintain the highest level of confidentiality regarding project information, contract details, and other sensitive matters
• Familiarity with maintaining both hard copies and digital files of executed purchase and lease documents (e.g., purchase option agreements, leases, amendments, easements, estoppels, notices) or other closing documents
• Knowledge of commercial real estate terminology and related tasks
• Advanced knowledge of MS Office and Excel, including, but not limited to, managing databases and the ability to use the mail merge functionality
• Comfortable adapting to shifting priorities and working under pressure
• Strong verbal and written communication skills
• Familiarity with document retention standards for real estate transactions
• Proactive problem solver who can identify inefficiencies and offer solutions
• Experience in the renewable energy development space and/or real estate industry is a plus

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance