Assistant Property Manager

Description

• Interacts and engages in a friendly manner with potential and current tenants.
• Oversees property work order system.
• Responsible for maintenance of Certificates of Insurance tracking system in Angus.
• Assist with the preparation, organization, and implementation of other property management functions as required from time to time.
• Assist in the creation, maintenance, distribution and updating of “Tenant Guides” and other helpful resources, for each property.
• Accounts payable coding – proper coding of invoices within the Yardi Software Program, as budgeted, for PM approval.
• Maintain and manage building systems such as; work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.
• Contract creation, execution, filing and cataloging on Anchor intranet site and internal excel control document. Review contract expiration schedule with PM, as well as assist with renewals.
• Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspections, etc.
• Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice and aged receivable reconciliations.
• Assist Property Manager with the preparation of budgets.
• Maintain property records, files and drawings, both electronically on Anchor Intranet shared drive, and physical files as required.
• Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.
• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.

Requirements

• Must be able to work before and/or after normal working hours during certain peak times, and be available to respond to after-hours emergencies as needed.
• Must be willing and able to travel to various property sites.
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints.
• Works well with a team.
• Associate’s or bachelor’s degree in Business, Management, or Accounting preferred.
• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook.
• Must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions.
• High school diploma or GED required.
• Demonstrates ability to think creatively and independently.
• Demonstrates the strong organizational skills necessary to support multiple property managers with numerous properties.
• Real estate, property management or customer service experience a plus.

Benefits

• General office and phone support.
• Professional development support and career growth opportunities
• Workplace perks like summer hours, team summits, community service events, referral bonuses, and more
• 100% employer-paid medical, dental, and vision insurance options for employees
• $2,000 HSA contribution and 401(k) with up to 4% match
• Generous time off: 15+ PTO days, 11 holidays, parental leave / short-term disability, and mental health days

Training + Development

Interview process

Visa Sponsorship

Security clearance