Legal Assistant

Overview

Assist legal team with admin, filings, compliance, and support tasks.

Key Responsibilities

• document drafting
• invoice processing
• corporate filings
• license tracking
• file management
• client liaison

Tasks

-Serve as a point of contact for internal employees and external clients. -Provide high-level administrative support to the legal team, including scheduling meetings, arranging travel, and preparing expense reports. -Manage day-to-day workflow for the department, ensuring timely completion of tasks. -Take personal responsibility for fostering a green workplace through sustainable practices. -Draft, edit, and proofread correspondence, agreements, and legal documents. -Process and track invoices for legal services. -Assist with administration of the employee stock program, including communications and preparation of plan documents. -Provide backup support for procuring Certificates of Insurance. -Track and maintain professional licenses and memberships for team members, including continuing legal education requirements and bar approvals. -Organize and maintain legal files and records in compliance with retention policies. -Prepare and submit corporate filings, annual reports, professional registrations, and registered agent changes.

Requirements

• ms office
• legal admin
• 3-5 yrs
• associate degree
• multitasking
• communication

What You Bring

-Proven ability to multi-task and prioritize multiple assignments effectively. -Advanced knowledge of administrative practices and legal procedures. -Excellent interpersonal skills with the ability to interact across all levels of staff. -3–5 years of administrative experience, with at least 2 years in a legal environment. -Ability to thrive in a fast-paced environment while maintaining flexibility. -Highly organized and detail-oriented. -Ability to learn and master new information technology systems. -Ability to work independently and collaboratively in both in-person and remote settings. -High School Diploma required; Associate degree preferred. -Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). -Strong commitment to confidentiality and business ethics. -Strong written and verbal communication skills.

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About Hok

-The company operates across various sectors, including commercial, healthcare, education, and government. -It works on a wide range of projects, from high-rise offices to large public infrastructure and cultural spaces. -Notable projects include the renovation of iconic buildings and the design of cutting-edge sustainable campuses. -Its global reach enables it to tackle complex challenges in diverse geographic and cultural contexts. -Its multidisciplinary teams provide comprehensive services from concept to execution, ensuring a seamless design experience.

Sector Specialisms