Payroll Supervisor

Description

• Contribute to the continuous improvement of company-wide policies and key performance indicators (KPIs).
• Serve as a subject-matter expert and primary contact for payroll-related inquiries from employees, management, and external parties.
• Identify opportunities for process automation and standardization to improve payroll accuracy and efficiency.
• Prepare and review payroll-related reports, including tax filings (federal, state, and local), W-2s, and Affordable Care Act reporting.
• Support audits, compliance reviews, and system implementations as needed.
• Manage payroll system configurations, including tax tables, benefit deductions, and employee setup.
• Work closely with HR, Benefits, and Accounting to resolve discrepancies and ensure consistency across employee data, benefits, and compensation.
• Ensure all payroll and benefit processes adhere to company policies, internal controls, and applicable laws.
• Perform journal entries, account reconciliations, and general ledger support to ensure financial accuracy.
• Manage end-to-end payroll operations for multiple entities, ensuring timely and compliant processing.
• Lead and mentor payroll administrators, promoting accuracy, accountability, and professional growth.
• Partner with IT and Finance to maintain data integrity and streamline payroll-related system workflows.
• Oversee union reporting and remittance of dues, benefits, and other required payments.

Requirements

• Experience with union payroll administration.
• High attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to perform the essential functions of the job consistent with ADA, FMLA, and other federal, state, and local standards. Regular, punctual attendance and clear verbal and written communication. Primarily sedentary role with occasional walking or standing; must be able to lift up to 20 lbs.
• Excellent analytical, problem-solving, and decision-making skills.
• Cross-Functional Communication and Collaboration
• Proficiency in Microsoft Excel, Word, and payroll systems (e.g., JD Edwards, ADP, or similar).
• Strong knowledge of U.S. payroll regulations, tax reporting, and general ledger integration.
• Bachelor’s degree in Accounting, Business Administration, or related field, or equivalent experience.
• Proven success in process improvement, automation, or system implementation initiatives.
• Occasional travel (approximately 5%) for meetings, job site visits, or training.
• Knowledge of Canadian payroll and provincial tax compliance.
• Maintain current knowledge of federal, state, and provincial tax laws, wage and hour regulations, and union agreements.
• 5–7 years of experience in multi-state U.S. payroll management and supervisory roles.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance