Property Administrator

Overview

Provides property admin support, handling finance, tenant relations, events and marketing.

Key Responsibilities

• tenant coordination
• invoice processing
• event management
• marketing design
• vendor management
• communication tools

Tasks

-Respond promptly to tenant inquiries and coordinate service requests to ensure issues are resolved efficiently. -Process invoices in Nexus, ensuring accurate budget coding and timely payments. -Follow up with tenants regarding unpaid rent or outstanding balances. -Track attendance and feedback for all tenant events to measure success and identify opportunities for improvement. -Support the Property Manager, General Manager, and Chief Engineer with administrative tasks as needed. -Answer and route phone calls, handle mail distribution, and monitor office supplies. -Develop and maintain marketing materials such as the amenity guide, tenant discount program, and newsletters. -Manage property communication tools, ensuring updates to the property website, Angus portal, and event calendars. -Maintain tenant certificates of insurance, contracts, and property documentation. -Create promotional materials such as flyers, newsletters, and social media posts using platforms like Canva and Mailchimp. -Serve as the primary liaison between tenants, vendors, and the Property Management team. -Plan, coordinate, and execute tenant events, including ideation, budgeting, logistics, and post-event reporting. -Maintain and update tenant contact lists, welcome packages, and tenant handbooks. -Assist with financial record-keeping and reporting related to property operations and events. -Coordinate with vendors for maintenance services and manage vendor agreements. -Welcome visitors to the management office and address inquiries professionally. -Conduct regular tenant check-ins and organize annual meetings to gather feedback and strengthen relationships. -Assist with community outreach programs, tenant recognition initiatives, and wellness partnerships. -Greet tenants and guests courteously and provide front-desk support during business hours. -Track and bill tenant work orders and prepare miscellaneous charge statements.

Requirements

• bachelor's
• 1-3 years
• microsoft office
• angus
• nexus
• mailchimp

What You Bring

-Bachelor’s degree preferred; High School Diploma required. -1–3 years of experience in property management, marketing, or customer service. -Must successfully complete background screening -Excellent written and verbal communication skills. -Ability to work collaboratively within a diverse team of assertive personalities -Proficiency in Microsoft Office Suite, Excel, PowerPoint, and property management systems such as Angus and Nexus. -Experience with social media marketing and tools like Mailchimp and Canva. -Strong organizational and time management skills with the ability to multitask.

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Benefits

-Company-paid life and disability insurance -Unlimited vacation, summer Fridays, and 9 company holidays -401(k) with company match -Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance. -Company-subsidized medical, dental, and vision insurance

About Cp Group

-The firm evolved through bold fund-raising and regional expansion to become CP Group. -Headquartered in Boca Raton with regional offices from Miami to Denver, targeting dynamic Sunbelt markets. -CP Group’s strategy includes acquiring underperforming CRE, renovating via vertical integration, then stabilizing and selling for strong returns. -Notable projects include CNN Center, Denver’s Granite Tower, Atlanta’s Bank of America Plaza and Buckhead Centre. -Its specialisms span office, mixed-use, leasing, value-add repositioning, and full-service property management.

Sector Specialisms

Security Clearance

-must successfully complete background screening