Paralegal

Description

• Provide administrative and secretarial support to Executive Vice President | Legal Counsel and the BPA Legal team
• Assist team with tracking budgets and processing of monthly expenses
• Liaising with BPG Legal and BAM Treasury teams to ensure up to date information on assets, co-owners, lenders and mortgagee consent requirements
• Maintain any subscriptions for products and services utilized by BPA Legal
• Assist and work with other Executive Assistants and support functions across BPA and BPG Legal where needed
• Assist in maintaining records and auditing of professional certifications, including team practising certificates and real estate licences
• Maintain and update Legal Intranet page
• Work with BPA Legal and Risk to implement processes
• Organise meetings, workshops, conferences and events
• Monitor and manage BPA Legal Notices inbox
• Manage and oversee document execution and filing processes, including obtaining mortgagee consents
• Assist with due diligence and obtaining property and company related searches using online databases and tools
• Maintain strict confidentiality in relation to matters
• Fostering positive and strategic relationships with internal and external stakeholders
• Assist with managing and updating precedent documentation
• Assist with managing engagement of external legal service providers and processing of legal invoices
• Assist with updating policies and procedures
• Organise travel, itineraries and associated bookings for BPA Legal
• Completing work in a timely and accurate manner
• Develop understanding of the business and its culture
• Manage PPSR registrations
• Maintaining databases and key document summaries

Requirements

• Intermediate to advanced skills in Microsoft Office (notably Outlook, Word, Excel, PowerPoint)
• Strong time management skills with ability to prioritise tasks
• Strong communication skills, with the ability to communicate professionally, clearly and effectively with all levels of management
• Students studying law with a keen interest in real estate will also be considered
• Ability to work autonomously and as part of a team in a high-performance, fast-paced environment, able to balance urgency and accuracy
• Paralegal and/or administrative support experience in real estate is advantageous but not essential
• Possess a pro-active, positive and flexible approach with a willingness to learn and show creativity and initiative

Benefits

• To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.
• As part of Brookfield Properties ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
• Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
• Free employee assistance program (EAP) available to all employees and their family members.
• As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
• We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
• Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
• Competitive salary, performance bonuses and benefits which are benchmarked annually

Training + Development

Interview process

Visa Sponsorship

Security clearance