Description

The position provides comprehensive administrative and operational support for facilities work orders and event coordination. It blends day‑to‑day facilities operations with project‑management duties and acts as a key liaison among clients, vendors and internal stakeholders to keep operations smooth and projects on track.

Key duties include scheduling vendor activities, managing work orders, maintaining service records, supporting safety initiatives and assisting with budget development. You will also develop event scopes, handle meeting logistics, prepare documentation on SharePoint, track KPIs, and produce status reports.

• Schedule vendor activities, manage facilities and MAC work orders, and maintain service records.
• Support safety initiatives and assist with budget development.
• Develop event scopes, schedules, and handle meeting minutes, agendas, and reports.
• Manage project documentation on SharePoint and track key performance indicators.
• Process client requests, participate in planning meetings, and communicate issues to leadership.
• Coordinate vendor inspections, track interactions, and facilitate stakeholder meetings.
• Prepare operational and event status reports, support close‑out activities, and maintain site manuals.

Requirements

Required qualifications are at least two years of experience in facilities coordination or related corporate real‑estate roles, strong organizational attention to detail, proficiency in Microsoft Office, Google Workspace, CAD/CAFM and CMMS tools, and excellent written and verbal communication. Candidates must be able to work onsite full‑time, travel between client locations as needed, and be authorized to work in the United States without sponsorship.

Preferred credentials include a bachelor’s degree, experience in event coordination, knowledge of construction or commercial real‑estate, and familiarity with architectural drawings and space‑planning concepts. Compensation is estimated at $70k‑$75k annually, and benefits include a 401(k) match, comprehensive health plans, paid parental leave, PTO, and early access to earned wages.

• Minimum 2 years experience in facilities coordination, operational support, or relocation project management.
• Strong organizational skills, attention to detail, and ability to multitask.
• Proficiency with Microsoft Office (Excel, Outlook) and Google Workspace (Sheets, Mail).
• Experience with CAD/CAFM move‑management modules and CMMS scheduling tools.
• Excellent written and verbal communication, customer‑service focus, and independent work capability.
• Ability to work onsite full‑time, travel between client locations, and flexible with hours.

Benefits

JLL empowers you to shape a brighter way. Our people combine world‑class services, advisory and technology to help clients across real estate. The Site Operations/MAC Coordinator role is based on‑site in Seattle or Bellevue, Monday‑Friday, 8 am‑5 pm, with a pay range of $33.65‑$36.05 per hour.

• 401(k) plan with company matching contributions.
• Comprehensive medical, dental, and vision coverage.
• Paid parental leave at 100 % of salary.
• Paid time off, company holidays, and early access to earned wages via Daily Pay.
• Competitive annual salary estimate of $70k‑$75k.

Training + Development

Interview process

Visa Sponsorship

Security clearance