Executive Assistant

Description

• Prepare expense reports and time sheets.
• Manage registrations and participation in panels and conferences.
• Monitor and process invoice payments.
• Draft and update reports, letters, memos, and other documents using corporate templates.
• Perform various administrative tasks as needed.
• Maintain and follow up on confidential files.
• Gather and organize presentation materials (e.g., PowerPoint).
• Coordinate meetings, including those of the executive committee.
• Organize the President's travel arrangements.
• Keep contact lists and related information up to date.

Requirements

• Fluency in English, both spoken and written, is mandatory. Proficiency in French is considered an asset.
• While the work model is hybrid, presence in the office is required when the President is in the office.
• Highly motivated, discreet, and well-organized.
• Collaborative mindset and positive attitude.
• Flexibility and availability to respond to last-minute emergencies, including outside regular working hours, as well as for special projects.
• Strong organizational skills and ability to manage priorities independently.
• Minimum of 8-10 years of experience in a corporate environment, supporting senior leadership.
• High adaptability and comfort with multitasking.
• Ability to work under pressure with minimal supervision and manage multiple files simultaneously.
• Absolute discretion and confidentiality in handling sensitive documents and situations.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance