Accounts Receivable Specialist

Description

• Reconcile customer accounts to ensure accurate balances and resolve unapplied cash or misposted payments
• Verify new jobs are set up with correct billing requirements (e.g., PO numbers) to prevent payment delays
• Identify and resolve billing issues or short payments by collaborating with internal teams to remove payment barriers
• Collaborate with the AP/Cash Receipts team to ensure daily deposits are balanced and recorded in the general ledger
• Prepare files for potential lien filings or third-party legal action when internal efforts are exhausted
• Perform daily B2B collection calls and emails for Construction, Service, and TSA accounts
• Post customer payments (Checks, ACH, Wires, Credit Cards) accurately to the correct invoices and job cost codes in ComputerEase
• Process credit applications for new customers, check trade references, and recommend credit limits to the Controller
• Maintain detailed records of collection activities and promised payment dates
• Monitor the Accounts Receivable Aging Report weekly, prioritizing high-value and severely aged accounts for immediate action
• Provide the Controller with weekly updates on expected cash receipts to support cash flow forecasting
• Prepare weekly reports on DSO, top delinquent accounts, and bad debt exposure

Requirements

• Strong ability to build relationships with Project Managers and customers to resolve disputes
• Experience with ComputerEase software is highly preferred
• Background in B2B collections, specifically within Construction or Service industries
• Proficiency in analyzing credit applications and bank history

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance