Marketing Coordinator - Temporary Contract

Description

• Coordinate the creation and update of resumes (Principals, Associates and Project Engineers).
• Monitor websites: Ontario government, Merx, Biddingo, Buy and Sell, City of Toronto, GTA cities, Southern Ontario Cities, Maritimes, etc. for potential opportunities and update RJC information in various government databases
• Send out potential leads to management group.
• Coordinate Desktop publishing and graphic layout (InDesign, Illustrator, PowerPoint, etc.).
• Compile/layout award submissions according to requirements (schedule and coordinate, track down photos, assist with wording, coordinate graphics).
• Forward approved brochure pages to Corporate Services Group for upload to website.
• Develop high quality graphics for proposals.
• Update prospects list.
• Prepare and manage proposals with most effective use of senior engineers’ time.
• Comb through all requirements set out in RFP and ensure all components are included in proposal submission.
• Proposal status table / project forecasting – track successful and unsuccessful proposals in attempt to improve chances in future of securing jobs.
• Maintain project database – write descriptions, compile data, update photos, update project information as it changes/evolves.
• Lead tracking – long-term leads, upcoming proposals, deadlines, follow-ups.
• Assist Toronto office with articles and information for the newsletter.
• Writing, editing, proofreading of proposals
• Assist with packaging, building and submittal of proposals
• Prepare relevant project descriptions (coordinate with Project Engineers).
• Update RJC information in various government databases (via the web): City of Toronto, SELECT (Federal Government), Buy and Sell, Ontario government, larger cities and municipalities east of Manitoba border etc.
• Coordinate advertising including; creating ads, media liaison, booking space, proofing ad layout.
• Liaise with other Proposal Coordinators to ensure proper format of information is submitted.
• Provide input on promotional material needs.
• Assist with inputting pursuits into the CRM system.
• Send award updates to Corporate Services Group to update website.
• Prepare and Coordinate promotional materials for conferences, (e)mailers, surveys etc.
• Coordinate and organize participation in industry tradeshows and conferences.
• Tailor promotional packages.
• Organize and prepare marketing resources (work with engineers to do project write-ups, project descriptions, photos, resumes etc.) so that material is up-to-date, organized and user-friendly for preparation of proposals.
• Ensure all brand guidelines are followed graphically for all promotional material.
• Coordinate/edit/proofread brochure pages and liaise with Project Engineers for write-ups.
• Assist in coordinating the client party invitations and boards.
• Coordinate donations/gifts to various client events/fundraisers (i.e. golf tournaments).
• Assist with packaging, binding and submittal of proposals as per RFP outline.

Requirements

• Familiarity with the consulting engineering and architectural industry would be an asset
• Exceptional organizational, time-management, and project management skills
• Minimum 1-2 years of related experience
• Excellent communication, writing, editing, and proofreading skills
• Ability to handle stressful situations with professionalism and composure
• Degree or Diploma in Marketing, Communications, or related field.
• Working proficiency in MS Office Suite (all programs). Experience with Adobe Creative Suite (InDesign, Illustrator & Photoshop) would be considered an asset
• Ability to self-manage project assignments from start to finish with minimal oversight
• Experience with Microsoft Dynamics CRM a definite asset.
• Ability to adapt to changes in workload.
• Able to interact professionally with all levels of business personnel and build strong working relationships.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance