Marketing Administrative Assistant

Description

The role provides broad administrative support to the marketing team, handling communications, document production, event coordination, and data management to ensure smooth campaign execution.

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Manage the general marketing inbox
• Prepare expense reports and book travel
• Produce proposals, leave-behinds, and reports
• Support conference and event planning efforts
• Assist project managers and marketing coordinators with resume and project data collection for proposals
• Provide production support to graphic designers
• Conduct research tasks for marketing managers and leaders
• Update and maintain project, employee, and client data in the Vision marketing database
• Print and bind large technical documents
• Coordinate meals, conference rooms, staff calendars, and courier services
• Track and report recently won projects
• Gather information from subconsultants and perform coordination duties as directed

Requirements

Applicants should bring at least two years of corporate administrative experience, strong proficiency in Microsoft Office, and the ability to multitask under tight deadlines. The position offers a salary range of $65,000 to $80,000.

• 2+ years of administrative experience in a corporate/professional environment
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Detail‑oriented with strong organizational and multitasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently

Benefits

Employees enjoy an exceptional retirement match, comprehensive health benefits, flexible time-off, financial wellness programs, tuition reimbursement, and family-friendly policies.

• Exceptional retirement plan with 2-to-1 company match up to 4% of eligible compensation and profit-sharing
• Comprehensive low-cost medical, dental, and vision coverage
• Flexible time‑off options including personal leave, floating holidays, and half‑day Fridays
• Financial wellness perks such as student loan matching and performance‑based bonuses
• Professional development through tuition reimbursement and extensive internal training programs
• Family‑friendly benefits including new parent leave, family‑building resources, and childcare support

Training + Development

Interview process

Visa Sponsorship

Security clearance