Payroll Specialist | HR Assistant

Description

This role focuses on payroll and reports directly to the Assistant Controller. While occasional administrative assistance with HR is required, the position does not provide a career path into HR.

The position serves as both a Payroll Specialist and HR Assistant, providing critical support to the Assistant Controller and HR Director. It ensures smooth payroll administration, regulatory compliance, and assists with employee lifecycle processes, making it ideal for a detail‑oriented, multi‑functional professional.

• Process weekly and bi‑weekly payroll, including wage adjustments, timesheet corrections, and final pay calculations.
• Reconcile payroll registers and ensure compliance with federal, state, and local regulations; audit entries before submission.
• Maintain accurate payroll records in HRIS and payroll systems; prepare and file monthly union fringe benefits and payroll taxes.
• Process payroll garnishments, loans, and court‑ordered withholdings.
• Review, verify, and correct timesheets; monitor attendance and manage paid/unpaid leave documentation.
• Track and report employees' combined time off, run CTO reports, and train staff on Paycom timekeeping.
• Ensure proper job‑code costing in the time system and generate weekly labor reports for project managers.
• Support internal and external payroll audits, provide required documentation, and reconcile payroll journal entries with the general ledger.
• Input and update employee information in HRIS; assist HR Director with turnover tracking, exit interview data, and survey reporting.
• Coordinate training requests, benefit enrollment, candidate interview scheduling, background checks, and drug testing.
• Manage new‑hire onboarding, including electronic and physical file setup, welcome‑swag distribution, and scheduling orientation activities.
• Organize and maintain physical and digital employee files to ensure compliance and support HR audits.
• Provide administrative support for HR projects, skills matrices, training logs, and policy rollouts.

Requirements

• Hold a bachelor's degree in HR, Accounting, Finance or related field, or possess 5+ years of combined payroll and HR experience.
• Require 2+ years of HR administrative experience and 3+ years of payroll experience; 2+ years with union employees preferred.
• Proficient in HRIS/payroll software (ADP, Paycom) and advanced Microsoft Excel for rapid report creation.
• Demonstrate strong verbal and written communication, detail‑orientation, confidentiality, and proactive problem‑solving skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance