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Service Billing & Inspections Assistant
Basesix
Coordinating service billing, inspections, and repairs with strong data management and organizational skills in a service or construction environment
21d ago
Experienced (8-12 years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Marietta, GA
Field
Company Size
114 Employees
Service Specialisms
Engineering
Pre‑Construction
Project Management
Technical Staffing
Service / Inspection / Maintenance
Design+Build
Construction
Implementation / Installation
Sector Specialisms
Construction
Healthcare
Corporate
Higher Education
K-12
Government
Industrial
Hospitality
Role
What you would be doing
inspection list
invoice management
team coordination
client scheduling
repair tracking
excel management
- Maintain and update Master Inspection List weekly, reflecting schedule changes and closed reports in CLSS.
- Coordinate with team to ensure inspection completion and reschedule as necessary.
- Maintain organization of all invoice records and spreadsheets.
- Prepare a monthly inspection list and coordinate availability with sub contractors.
- Review monthly calendar and identify scheduled inspections.
- Send inspection list to clients for confirmation of scheduling.
- Distribute inspection deficiencies to Internal representative for repair quote generation.
- Finalize all service-related billing by the last week of each month.
- Manage follow-ups for part returns or delays, ensuring timely invoicing.
- Send calendar invites to team members; update as needed based on feedback from clients.
- Update Excel-based Repair Tracking Spreadsheet to reflect:
- Sort and organize tickets by contract type using Excel.
- Upload finalized inspection reports, invoices, and acknowledgments to Compliance software
What you bring
collaboration
communication
problem solving
time management
excel
software familiarity
- Comfortable working independently while collaborating across multiple teams.
- 3+ years’ experience in administrative coordination, billing, or project support, preferably in a service or construction environment.
- Strong written and verbal communication skills.
- Detail-oriented with a proactive, problem-solving mindset.
- Respond to urgent requests and adapt to evolving scheduling needs quickly.
- Ability to manage multiple priorities and meet tight deadlines.
- Proficient in Excel with strong data management and organizational skills.
- Familiarity with major work order/invoicing systems is a plus.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- background checks may be required per company policy
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Company
Overview
2018
Year Founded
The company was established in 2018 with the vision to demystify low-voltage systems and humanize tech integration.
- Headquartered in Marietta, GA, and founded on six guiding virtues, it has expanded to offices in Alabama and beyond.
- It delivers end-to-end services—engineering through commissioning—for AV, security, cabling, fire alarm, nurse call, DAS, wireless and more.
- Typical projects span sectors like healthcare campuses and government facilities, transforming built spaces into smart, intuitive environments.
- With national deployment capability, it supports both mid-size and large-scale clients across corporate, education, industrial, hospitality, and data center sectors.
- Known for a people-first approach, the company earns repeat business by making complex technologies feel approachable and reliable.
- A standout fact: the firm embraces a 'basic' philosophy—prioritizing simplicity and adaptability over cumbersome processes.
- We operate with integrity and transparency.
- We foster a collaborative environment where diverse perspectives thrive.
- We focus on delivering value for clients, maintaining a client-first approach.
- We continuously innovate and strive for excellence in everything we do.
- We value the growth and development of our team members.
Net Zero 2030
Carbon Emissions Target
Target to achieve net zero carbon emissions by the year 2030.
- Commitment to reducing waste and minimizing environmental impact.
- Use of sustainable materials in operations and projects.
- Monitoring energy usage to improve efficiency and reduce emissions.
- Collaborating with partners who share our sustainability goals.
- Dedicated to fostering a workplace culture where every employee feels valued.
- Commitment to providing equal opportunities for all employees.
- Ongoing training programs focused on creating a more inclusive environment.
- Tracking gender diversity, aiming for gender balance in leadership roles.
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