Project Coordinator - Materials

Description

• Support project/program manager with resource management and resource assignment.
• Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
• Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
• Works with client to access and work within external systems, if applicable and required.
• Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
• Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Maintains and updates project or program-level Compass, as applicable.
• Draft communications & documentation and perform updates to systems including TerraNet and CRM.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Provide a variety of project support related tasks involving document management.
• Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Be responsible for maintaining quality standards on all projects.
• Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
• Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
• Works with offices on change order requests to ensure timely delivery to client and approval.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Works with offices to ensure that client specific requirements are understood and followed.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
• Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
• Support project/program leadership with client communication plans.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Interact with key client contacts as needed or as directed.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Work with NAM to develop/maintain any Program Manual or related documents.
• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.
• Maintain, communicate, and track milestones to project team.
• Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.

Requirements

• Associate or bachelor’s degree in related field preferred.
• A valid driver’s license with acceptable violation history may be required.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
• Fluent in Microsoft Office applications.
• High school diploma and a minimum of 4 years’ related experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance