Senior Document Controller

Description

• Support projects and site changes, handing over documentation from Projects to Site.
• Implement new DCC workflows & review current document management process.
• Liaise with vendors/suppliers to resolve documentation issues and uphold company procedures.
• Support survey team in data management process.
• Manage MDRs and distribution, working closely with Engineering Teams.
• Contribute to developing best practices in document and data management across the business.
• Initiate workflows to support timely review of documentation.
• Identify and implement process improvements to enhance document control efficiency and accuracy.
• Mentor and support junior document controllers and project team members
• Ensure compliance with industry standards (e.g., ISO Standards) and project-specific document management requirements.
• Team working – work as part of a dynamic team and collaborate with key stakeholders within the business.
• Deliver document status reports and close-out of modifications.
• Register, track, and issue controlled documents (engineering drawings, specifications, procedures, vendor data) in accordance with project workflows.
• Monitor shared mailboxes and manage document queries.
• Upload and download data between multiple systems (Documentum, Asai, SharePoint, etc.).
• Act as the focal point for all operations document control, with potential to support the growing R&D project team.

Requirements

• Confidence in working across different systems and databases, with excellent attention to detail.
• CAD experience is preferred however training could be provided.
• Knowledge of Document Control practices, ideally within the energy sector (experience from other regulated industries also valued).
• Experience working in a busy Projects/Modifications environment, with the ability to manage multiple MDRs/packages of work.
• Formal qualification in administration e.g. HNC in business administration.
• Good time management and ability to work to challenging deadlines.
• Good written and oral communication skills. Ability to communicate effectively at all levels.
• Willingness to learn and promote agreed service processes, acting as an advocate for best practice.
• Offshore certification is an advantage, but not a requirement — flexibility and willingness to undertake offshore site audits when required is what matters most.
• Relevant industry experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance