Document Control Coordinator I

Description

The coordinator assists in receiving, maintaining, validating, inventorying, printing, and issuing construction documents. Duties include handling both physical and electronic documents, creating memoranda, and distributing documents to approved requestors while coordinating with various departments for adjustments and releases.

• Receive written, verbal, and electronic document requests.
• Process and distribute both physical and digital construction documents.
• Create official memoranda and letters.
• Print and issue documents to approved requestors.
• Coordinate documentation adjustments, releases, and returns with multiple departments.
• Manage Installation Work Package system: understand contents, numbering, QC review, constraints, prioritization, closures, revisions, and printing order.
• Provide customer service by greeting visitors while maintaining task focus.
• Operate Aconex, Document Locator/Ensemble+, and Power BI for document tracking and reporting.
• Retrieve and interpret drawings/documents from electronic document management systems.
• Lift, carry, and move items up to 35 lb.
• Use arms and hands for handling tools and materials.
• Occasionally work on construction sites, requiring walking and climbing in outdoor conditions.

Requirements

The position requires strong communication ability, proficiency in Microsoft Office and mid‑level Excel (formulas, troubleshooting, data import), and the ability to organize, multitask, and follow detailed instructions. Candidates should have prior clerical or document‑control experience, reliable transportation, and the capacity to learn new software such as Aconex, Document Locator/Ensemble+, and Power BI.

Physical demands involve extended periods of sitting at a computer, occasional lifting up to 35 lb, and the possibility of working on construction sites, requiring PPE such as hard hat, safety glasses, and steel‑toe boots. The role supports varying work hours to meet construction operation needs.

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, especially mid‑level Excel (formulas, troubleshooting, data import).
• Prior clerical or administrative experience; document control experience preferred.
• Strong organizational ability and multitasking capacity.
• Quick learner, adaptable to process changes, and able to follow directions precisely.
• Reliable personal transportation.
• Sit for extended periods and work extensively on a computer.
• Wear required PPE (hard hat, safety glasses, ear protection, respirator, safety vest, gloves, steel‑toe boots).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance