Staff Administrative Assistant 2

Description

• Produce/edit spreadsheets, charts and graphs, pivot tables.
• Schedule, coordinate, and support on- or off-site meetings, conferences, office activities, and Microsoft Teams meetings, as well as handle travel arrangements.
• Act as the “face of the company” by greeting/welcoming all visitors in a polite and professional manner, answer main office phone and route calls, and handle all mailing and packages.
• Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news and information and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills.
• Provide general office management services in a professional manner, including front desk administration tasks, maintaining office equipment and supplies, and maintaining all common areas including the front lobby, reception, and kitchen/break areas.
• Coordinate and assist with new hire orientations and training in the local office.
• Proofread and copy edit technical documents, with an emphasis on grammar, sentence structure, punctuation, formatting to our style guidelines, consistency, neatness, and strong attention to detail for overall quality.
• Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, using navigational tools, creating forms, and securing documents.

Requirements

• Current Notary Public, or willing/able to become one.
• Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company.
• Experience using Microsoft Teams for scheduling/hosting virtual meetings is preferred.
• Must be highly proficient/advanced with all Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook), as well as MS Teams and Adobe Acrobat DC Pro.
• Must possess outstanding proofreading/technical editing skills.
• Must have experience working with large Word documents created from templates, applying styles, and table of contents.
• Experience in assisting staff with professional licenses is a plus.
• Possess intermediate skills or better in MS Visio and MS Project. SharePoint or gINT experience is a plus.
• Bachelor’s degree preferred or combined education and experience.
• Must be resourceful and possess the drive and ability to work proactively and work well under pressure in order to meet project deadlines.
• Excellent verbal, written, and interpersonal skills.
• Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks.
• 7+ years in a professional administrative support position, with consulting industry, legal, or contract experience preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance