Leasing Coordinator (Contract)

Description

• Prepare and distribute the monthly leasing vacancy report
• Maintain and update leasing brochures using InDesign and keep property listings current on the company website
• Provide leasing representatives with essential information (i.e. renewal options, option to terminate, and double check lease expiry dates) for quarterly reporting.
• Ensure broker commissions are processed, tracked and reconciled
• Enter and update transaction details in systems such as VTS and Yardi to maintain accurate deal pipelines.
• Support the preparation of presentations, proposals and packages for both internal and external use as needed
• Maintain the accuracy of marketing materials and coordinate occasional campaigns through Mailchimp
• Input leasing assumptions into Yardi, prepare budget reports, and ensure the accuracy of all leasing-related data
• Track progress of leasing deals, ensuring accuracy of records and timely updates in internal systems.
• Work with property managers to arrange leasing signage as needed

Requirements

• Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as take direction from team members.
• Ability to handle sensitive information with discretion and professionalism
• Ability to work well in a team environment and has a positive outlook and attitude
• Excellent grammatical and writing skills
• Accuracy and attention to detail are critical.
• Able to identify team and client needs and commit to responding to them in agreed-upon timeframes
• Experience with Yardi, VTS, or similar is an asset
• Proficient with lease documents and related documents
• Proficient in Word, Excel, Outlook and Adobe InDesign
• Excellent verbal and written communication skills
• Minimum of 1-2 years of experience in a similar role (commercial real estate preferred)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance